Every feature your venue needs to run smarter
From building the weekly roster to filling last-minute gaps, tracking timesheets, and keeping your team connected — Rosterem handles the admin so you can focus on service.
Shift Schedule
Build rosters in minutes, not hours
Create rosters across FOH, BOH, and bar staff with ease. Handle split shifts, casuals, and part-timers without the spreadsheet chaos. Publish and notify your whole team in one click.
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Built for Australian hospitality
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Separate FOH and BOH views
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Split shift and casual support
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Instant publish and staff notification
Timesheets
Accurate timesheets without the chasing
Staff clock in and out via the app — no more paper timesheets or spreadsheet corrections at the end of the week. Leave requests are tracked in one place, so there are no surprises at payroll time.
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Mobile clock-in and clock-out via the app
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Manager approval before timesheets are locked
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Leave requests tracked and approved in-app
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Actual vs rostered hours comparison
Shift swapping
Staff sort their own swaps. You just approve.
No more 11pm WhatsApp messages asking you to sort a shift. Staff request swaps directly in the app. You get a notification, approve or decline with one tap, and the roster updates automatically.
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Staff-initiated swap requests in-app
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Manager approval before any swap is confirmed
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Automatic roster update on approval
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Full audit trail of all swap requests
Labour Costs
Know exactly what your roster is costing before you publish it
Labour is your biggest controllable expense. Rosterem shows you your estimated weekly labour cost as you build the roster — so you can make adjustments before the week starts, not after you've seen the numbers at month end.
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Live labour cost estimate as you build the roster
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Compare actual vs budgeted hours at a glance
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See cost by day, by role, or across the whole week
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Labour cost history so you can track trends week on week
Team Comms
Keep your whole team up to date — without the group chat chaos
Stop important updates getting buried in a WhatsApp thread. Rosterem's news feed lets you push announcements directly to your team — whether it's a menu change before Friday service, a reminder about the health inspector visit, or a shoutout to staff after a big weekend.
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Post announcements to your whole team or specific roles
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Staff receive instant push notifications
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Pin important posts so they don't get lost
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Track who has read key updates
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Direct messaging between managers and staff
Tasking
Opening and closing tasks done right, every single shift
Stop relying on sticky notes and verbal handovers. Create task lists for opening, closing, and in-between — assign them to shifts so the right person sees the right tasks at the right time. No more "I didn't know I was supposed to do that".
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Create reusable task lists for opening, mid, and closing shifts
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Assign tasks to specific roles or individual staff members
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Staff tick off tasks in the app during their shift
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Managers can see task completion in real time
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Build accountability without micromanaging
Reporting
The numbers you actually need to run a tighter venue
Stop guessing and start knowing. Rosterem gives you the reports that matter most to a café or restaurant operator — labour cost by week, hours worked by staff member, shift coverage gaps, and leave balances — all in one place, without needing a spreadsheet.
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Weekly labour cost report by role and day
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Hours worked per staff member over any date range
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Leave balance summary across your whole team
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Shift coverage report — see gaps before they become problems
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Export reports for your accountant or payroll provider
coming soon
What we're building next
Shaped by feedback from the café and restaurant owners using Rosterem every day.
In development
Mobile app (offline mode)
Full access to rosters and timesheets even when internet isn't available — essential for busy kitchens and venues with patchy signal.
Planned
Award rate integration
Automatic penalty rate and weekend loading calculations based on the Hospitality Industry General Award — no more manual checking.
On the horizon
Payroll export
Export approved timesheets directly to popular payroll platforms. One click from approved hours to pay run — no re-keying, no errors.